Built for contractors & service businesses
From paperwork to paid.
Create estimates, get approvals and signatures, collect deposits, and send invoices — all in one place. PaperPaid keeps everything connected so you can focus on the work, not the paperwork.
14-day free trial · No credit card required · No complicated setup
Preview: Lopez Roofing & Repair sends Maria Garcia a $4,000 roof repair estimate, she approves and signs it on her phone, and pays the $2,000 deposit online.
Running your business shouldn't mean chasing paperwork.
Estimates in one place. Contracts somewhere else. Invoices created from scratch. Payments that require follow-ups. Sound familiar?
Without PaperPaid
- Re-enter customer information across documents
- Manually create contracts from estimates
- Track approvals through email conversations
- Send separate payment requests
- Search for invoices and payment records
With PaperPaid
- Create customer and job information once
- Reuse information across connected documents
- Collect approvals and signatures online
- Request deposits and track payments
- Keep related customer documents organized
How it works
One job. From estimate to paid.
See how PaperPaid connects every step of your customer workflow.
Estimate
Create a professional estimate with pricing, materials, labor, and a deposit schedule.
PaperPaid handles automatically
- Totals and tax calculated
- Your logo and colors on the document
- A 50% deposit and the final balance laid out
Documents
Documents that make your business look professional.
Your estimates, contracts, and invoices should look as professional as the work you do.
Document
Template
Brand color
- Your logo and colors
- 11 professional templates
- Professional PDFs
- Electronic signatures
- Your terms and conditions
- English and Spanish
Your customer's side
Easy for you. Even easier for your customers.
Your customers don't need to download an app or create an account. They can review, approve, sign, and pay from their phone.
Inbox
Connected, not copy-pasted
Enter it once. PaperPaid keeps things moving.
Every document in a job starts from the one before it, so the customer, the address and the prices are never typed twice.
- Reusable customer information
- Connected job details
- Document status tracking
- Deposit schedules
- Online payments recorded automatically
- Organized customer records
English & Español
You speak English. Your customer speaks Spanish. PaperPaid handles both.
Create and manage documents in English or Spanish, and let customers review information in their preferred language.
- Pick English or Spanish for each estimate, contract and invoice
- The email, the signing page and the PDF all follow that choice
- Your team can use PaperPaid in English or Spanish too
Lopez Roofing & Repair vía PaperPaid
Lopez Roofing le envió el presupuesto EST-1003 — $4,000.00
Lopez Roofing & Repair
(562) 555-0148 · Lic. 1088452
Presupuesto
EST-1003
Reparación de techo
- Retirar y desechar tejas viejas1 × $1,200.00$1,200.00
- Tejas arquitectónicas (paquete)30 × $45.00$1,350.00
- Mano de obra de instalación1 × $1,450.00$1,450.00
Calendario de pagos
Anticipo (50%): al aprobar$2,000.00
Saldo final: al terminar$2,000.00
Nombre legal completo
Maria Garcia
Firma
Maria Garcia
Pricing
Simple plans that grow with your business.
Try Team features free for 14 days. No credit card required.
Starter
For independent contractors and solo business owners.
$14.99/month
Founding price $9.99/month for early customers
Everything you need to run jobs on your own.
1 user
- Unlimited estimates, contracts and invoices
- E-signatures and online approvals
- Automatic payment reminders and receipts
- Deposits and payment schedules
- Recurring invoices
Team
For growing businesses working together.
$29.99/month
Founding price $19.99/month for early customers
Starter, plus your crew and office in one account.
3 users included · up to 5 (+$8/user)
- Everything in Starter
- Invite your crew and office staff
- Owner, admin and member roles
- A different style for each document type
Business
For established businesses managing larger teams and supplier workflows.
$49.99/month
Founding price $34.99/month for early customers
Team, plus purchase orders to your suppliers.
10 users included · up to 20 (+$6/user)
- Everything in Team
- Purchase orders to suppliers
- Suppliers confirm orders online
- Priority support
Every trial includes Team features. When it ends, pick a plan or keep using the free plan (3 documents sent a month). Purchase orders shown on this page are part of the Business plan.
Compare all plan features
| Feature | Starter | Team | Business |
|---|---|---|---|
| Users | 1 | 3 (up to 5) | 10 (up to 20) |
| Unlimited estimates, contracts and invoices | |||
| E-signatures and online approvals | |||
| Automatic payment reminders and receipts | |||
| Deposits and payment schedules | |||
| Recurring invoices | |||
| Online card and bank payments | |||
| Branded templates, PDFs and emails | |||
| English and Spanish documents | |||
| A different style for each document type | |||
| Purchase orders to suppliers | |||
| Priority support |
Questions
Good questions, straight answers.
What contractors ask before they switch.
Do my customers need a PaperPaid account?
No. Your customer gets an email with a secure link. They can review, approve, sign and pay in their browser without creating an account or downloading an app.
Can customers approve and sign documents from their phones?
Yes. Estimates and contracts open on any phone. Your customer confirms who they are, signs on the screen and approves. PaperPaid records the signature and the time, and emails you right away.
Can I request a deposit before starting work?
Yes. Add a deposit (a percentage or an amount) to an estimate and PaperPaid creates and emails the deposit invoice the moment your customer approves. You can also request a deposit on an estimate that's already approved, or send a deposit invoice on its own. Deposits are included in all paid plans.
Can customers pay by card or bank transfer?
Yes, once you connect your Stripe account in Settings → Payments. Customers can pay by card (including Apple Pay and Google Pay where available) or straight from their US bank account, and the payment is recorded on the invoice automatically. Stripe's processing fees apply, plus a 0.5% PaperPaid fee (never more than $25 per payment). You can also show Zelle, Venmo, Cash App, check and other payment instructions on your invoices.
Can I download and send PDF documents?
Yes. Estimates, contracts, invoices and receipts are emailed with a PDF copy, and your customer can also print or save them from their link.
Can I use PaperPaid in English and Spanish?
Yes. Choose English or Spanish for each estimate, contract and invoice, and your customer's email, signing page and PDF follow that choice. You and your team can also use the app itself in English or Spanish.
What happens after my free trial?
Your 14-day trial includes Team features and doesn't need a credit card. When it ends, choose a plan to keep everything unlocked, or stay on the free plan, which lets you send 3 documents a month.
Can I change plans later?
Yes. You can switch plans or cancel anytime from Settings → Subscription.
Your next job deserves less paperwork.
From the first estimate to the final payment, keep your business moving with PaperPaid.
14-day free trial · No credit card required